Time Management: Making the Most of Your Day

mange your time  imageIf there is one thing that truly levels of playing field for all people, it is the amount of time we all have in each day. Everyone has exactly 24 hours a day in order to get things done. The key to successful people is usually that they know how to leverage their time effectively. This doesn’t mean that they handle all of their daily tasks themselves, however. Sometimes, it makes sense to leverage the time of other people in order to make the most effective use of all 24 hours of your day.

This is one of the reasons why outsourcing has become very popular for many entrepreneurs. While many of these people are based in the United States, they may have a virtual assistant or outsourcer doing other tasks for them in another country. This means that their businesses are often running 24 hours a day even while they are sleeping or on vacation. Of course, if you are somebody who is just starting out in the business world then you might not be able to afford an outsourcer. This is why it’s vitally important that you learn how to manage your own time.

One time-sucking activity that many people get addicted to is checking e-mail. In fact, a study by Glasgow University showed that 50% of people check their e-mail more than one time per hour. 35% of people are checking their e-mail every 15 minutes. Truth be told, many people are checking their e-mail even more than this. If you have your volume turned up on your computer, you are likely checking your e-mail every time you hear that “ding” go off. But is this the most valuable use of your time?

E-mail is only one of the ways that you can actually find yourself wasting time during the day. Surfing on forums, reading articles and just getting generally distracted are three ways that you can be losing time in your workday. Staying focused is extremely important when you’re trying to reach your goals. You might not be someone who is real keen on having a set schedule, especially if you’re an entrepreneurial type. However, being an entrepreneur doesn’t mean being lazy or lax with your time.

One way to handle the lure of checking your e-mail dozens of times during the day is to decide on two separate times throughout the day where you will regularly check your e-mails. Otherwise, turn down your volume or close your e-mail so that you’re not tempted to take a look. You can even let people who regularly e-mail you know that you will be checking your e-mail only twice per day so they shouldn’t expect to hear from you as quickly as they used to. This will stop you from trying to multitask during the day by doing your work and checking e-mails at the same time. We all know that if we get an e-mail that requires an answer, we will often stop to write the answer and get sidetracked which causes us to not finish our work.

If you are trying to maximize your time management skills, you might want to set alarms on your computer. In other words, let’s say you want to spend at least one hour working on a new e-book you’re writing. You can set computer alarms to go off in one hour and then focus yourself to write straight through for the entire time until the alarm goes off. This gives you something to strive for and keeps you on task so you are not as tempted to stray away from your computer during your working time. Everyone needs to handle their time management in a different way, but one thing is for sure: if you don’t manage your time, success will take a lot longer to reach.

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